When the IT procurement process becomes an obstacle

The IT procurement process can turn into a slow, noisy cycle: too many quotes, too many competitors, unclear vendor selection, and a procurement team stuck comparing competitor prices across similar products.

And when procurement becomes a pure “lowest price wins” exercise, it often backfires. A low price can look good on paper, but the perceived value drops fast if quality, availability, and security don’t hold up. Add supply constraints, changing price points, and the temptation to chase a price war, and the procurement strategy becomes reactive: cost goes up in the long run, and delivery slows.

The CBS solution: outsource your hardware procurement

What our procurement services include

For most companies, the challenge isn’t getting equipment delivered—it’s keeping devices secure, current, and traceable once they’re deployed. Without strong device management, hardware and software spend rises, security drift increases, and lifecycle refresh turns into a scramble.

We tailor the engagement to your organisation, your operating model, and the type of product or service you’re buying. Typical inclusions:

• A structured assessment and deep dive into requirements, constraints, security needs, and delivery priorities.
• Vendor selection across major platforms, hardware, licensing, and security tooling (avoiding vendor sprawl)
• End-to-end IT procurement process management: sourcing, purchase orders, approvals, logistics, and scheduling
• Access to a broad partner ecosystem (Cisco, Citrix, HPE, Juniper, Lenovo, Microsoft, NetApp, Palo Alto, Pure Storage, Riverbed, Sophos, Veeam)
• A practical competitive pricing strategy: benchmarking against competitor prices, validating options, and choosing fit-for-purpose price points
• Procurement aligned to your operating model: onsite, multi-site, hybrid work, data centre, and cloud-aligned environments
• Deployment coordination for new hardware and licensing across sites and users (staged rollout to reduce disruption)
• Commercial leverage through Canon Group's buying power and strong supplier relationships
• Optional managed handover to support teams after rollout (kept light so the page stays procurement-first)

Device management that protects cost, security, and continuity

Our approach