Finance and Invoice Automation

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Finance and Invoice Automation

Faster invoice approvals, fewer errors, better control—without manual handling.

The hidden cost of manual invoice processing

Accounts payable is still a bottleneck for many Australian organisations: high invoice volumes, manual data entry, paper documents, and inconsistent approval workflows. The result is slow invoice processing, avoidable human error, duplicate invoices, weak cash flow management, and limited real-time visibility into invoice’s status and spend.

The CBS finance automation solution

CBS delivers accounts payable automation that combines smart processes and reliable delivery, so administration doesn’t compete with strategy. We digitise invoice capture, automate invoice matching and invoice approval, and integrate with existing ERP systems and enterprise resource planning platforms.

That means faster access to accurate invoice data, stronger control and compliance, and fewer operational gaps and with an outcome-led solution built for real results, not extra admin.

The hidden cost of manual invoice processing

What our automated accounts payable system does

Our AP automation system reduces manual intervention while keeping control with your finance team.

Key capabilities include:

Invoice capture from email, portals, and scanning invoices (including paper documents)
Automated extraction of invoice data (invoice number, vendor details, invoice details) using optical character recognition and machine learning
Invoice matching against purchase orders and historical data, with exception handling for mismatches
Configurable approval routing and approval workflow rules to reduce delays
Central tracking of invoice status, approvals, and payment processing
Reporting for real-time visibility into processing costs, bottlenecks, errors, and compliance

How it works

1. Capture and classify invoices

Invoices are ingested via invoice capture (email, scanning, electronic invoices) and converted into structured invoice data.

2. Validate, match, and route

The system performs invoice matching (including PO matching) and routes each invoice through the right approval process based on your business rules—flagging exceptions for manual review.

3. Approve, schedule, and pay

Approved invoices move through payment processing, with options to schedule payments, support digital payment methods, and improve cash flow control.

4. Report and optimise

Dashboards provide real-time visibility across accounts payable tasks—volume, cycle times, exceptions, and opportunities to reduce manual processing over time.

Cut manual finance process and improve accuracy fast

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Benefits of accounts payable automation

As one partner across technology and operations, we help keep information flowing accurately and securely—so AP becomes simpler to run, not harder.

Act on real-time insights

Manual handling hides insight. By turning paper documents into structured digital workflows, you gain faster access to accurate invoice data and clearer visibility into invoice status and spend—so your finance team can act sooner and make decisions with confidence.

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Efficiency that scales

Administration shouldn’t compete with strategy. Reduce processing costs, manual tasks and rework while improving throughput. With smart processes and reliable delivery, the AP automation solution scales as invoice volumes grow—without adding internal strain or operational complexity.

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Be prepared, not reactive

Compliance and audit pressure evolves quickly. Improve control, data security and audit readiness with traceable approval workflow rules, consistent exception handling and clear audit trails across financial records—so your processes stand up to scrutiny and risk is reduced.

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Act on real-time insights

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Efficiency that scales

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Be prepared, not reactive

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What you get in the first 30 days

In the first month, we focus on reducing friction fast and setting you up for sustainable AP automation. You’ll receive:

A review of current AP processes and key pain points (volume, delays, exceptions)
Workflow design for approval routing aligned with your business rules
ERP integration planning (data transfer and mapping for key data fields)
A defined exception handling process for non-standard invoices and edge cases
Initial dashboards for real-time visibility into invoice processing, costs, and cycle times
A rollout plan that supports a smooth transition for the finance team

Why choose CBS for your Finance and Invoice automation?

Smart processes, delivered reliably

We build structured, traceable payable automation and support it through rollout and optimisation—so performance improves over time, not just on day one..

Works with existing ERP systems + eInvoicing via Peppol

Our accounts payable automation integrates with existing ERP systems and accounting software, often without upgrades or major changes. We can integrate invoice automation with the Peppol framework to reduce friction and improve payment times.

Customer-focused experts.

When you work with us, we’ll match you to the best people, processes and technology to meet your organisational needs, ensuring absolute security, the latest advances, and total peace of mind for your business.

No infrastructure investment.

Our AAP solutions are hosted off-site, with no upfront licensing costs, no need to license, access to the latest version always, and a guaranteed 98.5% minimum data accuracy..

The ultimate in AP accuracy.

With minimum accuracy built into our SLAs starting at 98.5% (document level field) within 24 hours, you’ll enjoy unrivalled payment speed, precision to deal with payment demands, and peace of mind.

Security and compliance built in

We help protect sensitive financial data and strengthen governance, with controls designed to reduce compliance and audit risk.

“Canon Business Services ANZ’s Automated AP solution… has allowed us to improve invoice processing times and gain greater visibility and transparency of the overall process, especially through the reporting provided.” Retail Customer

Case Study

Manufacturing Finance and Invoice Automation

Case study AU: The Compass Group reduces manual invoice handling

The Compass Group Australia reduced their payper invoice processing by 80% with Automated AP and CBS.

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Frequently asked questions

What are the four primary functions of accounts payable?

Invoice processing, invoice approval, payment processing, and expense management.

Should you outsource accounts payable?

Outsourcing accounts payable tasks can reduce processing costs and manual work, especially when paired with an AP automation system that integrates with your ERP system and improves control and reporting.

How does accounts payable automation work?

Accounts payable automation uses invoice capture and optical character recognition to extract invoice data, applies invoice matching and approval routing rules, then supports payment processing and reporting for real-time visibility—reducing manual intervention.

Our approach

We believe no business succeeds alone. That’s why we partner with you—taking the time to listen and truly understand your goals, challenges, and opportunities.

With that insight, we plan the right‑fit solutions that balance technology, process, automation, and talent, then deliver with precision and care.

The result is a trusted partnership that helps you stay agile, resilient, and confident as you move forward to meet your desired outcomes.

Our approach

Other Digitisation, AI, Automation and Data Solutions

Our range of digital solutions combined with our expertise will ensure you always get the best-fit solution for your business needs.

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